Cargo transportation business plan: sample with calculations. How to write a business plan for a transport company? Business plan for a transport company providing service

Freight transportation is a very popular business sector today. Transport companies will always be in the black if there is a need to transport goods or move. However, why do some companies go bankrupt? Simply because their owners initially pursued the wrong business policy. In the freight market, it is survival of the fittest, and that is a fact. But how not to become bankrupt and how to open a transport company from scratch? You will learn the answers to all these and many other questions in our article today.

Selecting a work plan

Before opening a transport company, you should determine a suitable work pattern. There are two options:

1. Organizing your own transport company with your own fleet of trucks. In this case, you can rent cars or purchase them in the required quantity, re-registering them to an individual or legal entity. In addition, if you expect a large share of cargo transportation, you should hire qualified workers (mainly drivers). If the company's budget is small, you can hire a driver with a personal car. This way you save not only time searching for suitable personnel, but also money on purchasing your own fleet of vehicles.
2. Providing forwarding services. In this case, your company turns into a freight dispatch service. The essence of her work is to find outsourced carriers. Thus, companies receive quite high profits. On average, they charge from 5 to 10 percent of the total cost of transportation (for 1 freight). And this is despite the complete absence of its own vehicle fleet and a minimum recruitment of working personnel. In general, the business is also very profitable.

How to open a transport company providing dispatch services? Pitfalls and more

The work pattern of a company providing forwarding services is quite simple: cargo owner - dispatcher - cargo carrier. What does it mean? The dispatch company connects the cargo owner with the carrier for the purpose of mutually beneficial cooperation. In this case, the forwarding company takes into account all the interests of these two parties.

How to recruit your carrier base?

In order to make a profit, the company must first have its own base of carriers, otherwise there will be no one to cooperate with. Here you can make a list of transport companies and private carriers - owners of freight transport.

This database must be compiled in such a way that you can organize not only road types of cargo transportation, but also sea, air or rail. Most modern forwarding companies operate according to this scheme. However, at first you can try yourself in only one type of transportation (preferably, it should be road transport).

Documentation

All companies and drivers with whom you will cooperate must have a full package of registration and permits. An agreement should be concluded with the owner of the cargo transport, since without it the dispatch company will be responsible for the delivery and safety of the cargo. What should be included in this document? When drawing up a contract, pay attention to the following points:

1. Shipping Name.
2. Its mass.
3. Type of cargo transported.
4. Volume.
5. Loading/unloading area.
6. Type and number of the vehicle.
7. Penalties for failure to deliver (penalty).

At the bottom of the contract, indicate the signature and seal of both parties (the carrier and the dispatch company). Documents can be exchanged in several ways: by fax or email. Delivery of cargo can also be paid in several ways: in cash (upon loading/unloading) or by bank transfer.

In the latter case, payment is made within 7-14 banking days. But, as practice shows, money via bank transfer may not arrive even after a month (fortunately, this happens very rarely).

How to open a transport company for cargo transportation?

First of all, you will have to think about purchasing transport, since in this case you simply cannot do without it. How does a transport company work? The whole essence of your company’s work will be to search for orders (this can be done through the same dispatch services) and deliver goods in various directions.

Thus, trucks will be the main “gear” in the operation of the entire huge mechanism of the carrier company. Many start-up companies rent a fleet of vehicles. But if your company’s initial capital is large enough, it is best to buy your own trucks and not pay monthly rent, as in the previous case.

When the number of cars in your fleet is 15 or more, think about building your own service station or working closely with a specific company engaged in the maintenance of such equipment.

How to open an office?

Where exactly your office will be located does not matter. And if you decide to equip it, be sure to connect a multi-line telephone to it. Next, you should think about purchasing furniture, office equipment and connecting to the Internet. In general, an office for such a company that delivers goods is not a mandatory aspect.

Most often it is needed by dispatch companies that simply do not have their own fleet of vehicles. If you are a private carrier, open a website instead of an office. There you can provide all the detailed information about your company, tariffs, and also post photos of your fleet. This way you will definitely interest the customer who will want to cooperate with your company.

Company staff

When drawing up a business plan for a transport company, it is impossible not to touch upon the problem of employing employees in your company. Is it even worth hiring people for your company? The question is very ambiguous. And the exact answer to it depends on the scale of transportation and the number of units of equipment. Agree, why hire a dozen people if you only have one car.

The project of opening a private transport company for cargo transportation operates on a commercial basis. This project has significant costs. The goal of the project is to deliver goods inexpensively and as quickly as possible. This determines the amount of investment and is expressed in a long payback period of 17 months.

The company's total vehicle fleet is 8 truck tractors and 8 standard semi-trailers. According to the total possible loading of semi-trailers, the minimum area of ​​the premises must be 400 m2, including an office space with a total area of ​​50 m2. A space of this size can be purchased or rented.

The cost of the company's services is 80 rubles. for 1 km. The average mileage of 1 truck per month is 10 thousand km. This market is characterized not only by high competition, but also by high demand from companies that want to outsource transportation activities.

Initial investment amount - 13 460 000 rub.

Monthly costs - 4 204 278 rub.

Average monthly profit - 1 012 491 rub.

Payback period - 19 months

2. Description of the business, product or service

Due to the increase in import and export of goods, as well as the growth of the domestic transportation market, the demand in the field of cargo transportation is constantly increasing. It must also be taken into account that due to the recent crisis, a significant part of small and informal transport companies have left the market, while a significant market share is opening up for new companies to occupy. The main factor that will influence success is the ability to offer the client a fast and efficient cargo transportation service with competitive prices. The main types of cargo transportation are “general” and “groupage” cargo. Also, when opening a company, you need to pay attention to the development of software for effective document flow with clients, as well as the exchange of any other information.

In addition, when the question arises about opening a transport company, it is necessary to take into account the specifics of the activity. Particular attention should be paid to the legislative framework for the activities of transport companies. Future management and owners should carefully read the main documents regulating the activities of cargo transportation in Russia:

• Federal Law “On the State Automated Information System ERA-GLONASS” dated December 28, 2013 No. 395-FZ
• Federal Law No. 16 “On Transport Security”
• Decree of the Government of the Russian Federation dated April 15, 2011 No. 272 ​​“On approval of the Rules for the transportation of goods by road”
• Civil Code of the Russian Federation
• Order of the Ministry of Transport of Russia No. 7 “On approval of the Rules for ensuring the safety of transportation of passengers and goods by road transport and urban ground electric transport”
• Order of the Ministry of Transport of Russia No. 15 “On approval of the Regulations on the peculiarities of working hours and rest time for car drivers”
• Order of the Ministry of Transport of Russia No. 258 “On approval of the Procedure for issuing a special permit for the movement of a vehicle transporting heavy and (or) large-sized cargo on roads”

In the case of international cargo transportation, the list of legislative acts and orders will be supplemented with the following:

• Federal Law No. 99-FZ “On licensing of certain types of activities”
• Decree of the Government of the Russian Federation No. 730 “On approval of the regulations on the admission of Russian carriers to international road transport”
• Federal Law No. 127-FZ “On state control over the implementation of international road transport and liability for violation of the procedure for their implementation”
• Customs Code of the Russian Federation

3. Description of the sales market

The need for transport companies for cargo transportation today is a consequence of government policy on import substitution, the development of agriculture and other industries, which causes great demand for domestic cargo transportation services. At the same time, many small companies that cannot provide clients with effective service and a modern fleet are leaving the market. The combination of these factors ensures a stable demand for these services, for which this business plan has been drawn up.

The main clients of transport companies are import-export companies, trading and manufacturing companies in the Russian Federation. When planning to open your own transport company, it is necessary not only to attract clients, but also to offer them favorable and flexible terms of cooperation. For example, if you do not have enough transport units to transport a month's worth of your clients' cargo, cooperation in most cases will not be possible.

Also, additional prerequisites for the formation of demand at present are that most manufacturing and trading companies are removing logistics departments and their own vehicles from their staff due to high capital costs, and outsourcing the transportation of their products.

One of the ways to increase the market for your services is to rent out your own vehicles for permanent use to clients.

The main factors that determine the success of a transport company today are fast and efficient service, as well as the availability of the required number of vehicles.

4. Sales and marketing

5. Production plan

General plan for opening a transport company for cargo transportation in stages:

• Search for premises for an office and warehouse (for 8 tractors)
• Registration of a legal entity - individual entrepreneur
• Conclusion of a rental and leasing agreement for premises
• Repair of premises and warehouse
• Recruitment and training of personnel
• Attracting clients and getting started.

Opening an individual entrepreneur (OKVED code 49.41 - Activities of road freight transport). Tax registration with the tax service. The optimal tax system is the simplified tax system (income-expenses). It is also possible to register a legal entity in the form of LLC (Limited Liability Company). This may be required due to the fact that most clients will use the General Taxation System (GTS).

To open, you also need to rent an office with an area of ​​50 m2 and a temporary storage warehouse (TSW) with a total area of ​​350 m2. Leasing agreements must be concluded for 8 tractors and semi-trailers.

Office opening hours: from 9:00 to 18:00 from Monday to Friday. It is planned to reach full occupancy within 8 months after opening.

6. Organizational structure

For organizing a freight transport company, personnel who are able to ensure uninterrupted delivery of goods are especially important. The team will expand as necessary and as the business grows organically. This project, designed for 8 cars and semi-trailers, requires a team of 27 people, including:

• General Director
• Head of Sales Department
• Sales managers (3 people)
• Logistics specialist (2 people)
• Head of warehouse
• Loaders (3 people)
• Drivers (16 people)

Accounting must be outsourced, and many companies, as well as banks, provide similar services as part of cash management services.

The role of a manager can be performed either by the owner of the business, who will ensure control of all operational processes and the implementation of marketing policies, or by a competent hired employee.

The key function is performed by drivers, whose immediate responsibility is the transportation of goods. Therefore, careful consideration must be exercised when selecting drivers.

The warehouse manager and loaders perform a service function, distributing and loading and unloading cargo.

The full calculation of the payroll for 24 months, taking into account insurance premiums, is presented in the financial model.

• Description of services
• Marketing plan
• Recruitment
• Financial plan
• • • • Similar business ideas:

Business plan for organizing cargo transportation on intracity and intercity routes with an initial fleet of 4 vehicles.

How much money do you need to organize cargo transportation?

According to our calculations, organizing a business in intracity and intercity cargo transportation will require investing about 4,486,000 rubles:

• Purchase of GAZ-3302 9 vehicles (4 units) - RUB 4,216,000.
• Add. equipment and insurance - 120,000 rubles.
• Advertising budget - 100,000 rubles.
• Business registration and other expenses - RUB 50,000.

Description of services

Our organization plans to provide intracity and intercity cargo transportation services. The organization’s fleet, according to the business plan, at the first stage will consist of four Gazelle cars. Intracity transportation will be charged at an hourly rate. One hour will cost 350 rubles. The main clients of this service:

• Apartment and office moving;
• Removal of old furniture, refrigerators and washing machines;
• Removal of construction waste;
• Delivery of large equipment and furniture from stores.
• Movers will also be available. Payment for loaders - 200 rubles/hour.

According to our calculations, every day in the city one car will work on average 7 hours. The expected daily revenue will be 2450 rubles. Intercity transportation will be charged according to distance. One kilometer will cost 12 rubles. According to preliminary calculations, up to 40 orders for long-distance transportation will be received monthly. For example, delivering cargo from Samara to Cheboksary will allow you to earn 11,616 rubles.

To ensure income on the return trip, it is planned to use Internet services - automatic dispatch services. For example, www.avtodispetcher.ru. Using this service, you can receive information about suitable cargo (potential customers) in the desired city via SMS message.

Within the city, one machine will work on average 10 days, and 20 days will work over long distances. Potential revenue from intracity transportation will be 98 thousand rubles. per month. From intercity - 400 thousand rubles.

Download cargo transportation business plan

Marketing plan

Competition in the cargo transportation market is extremely high. Without an extensive advertising campaign, it will be extremely difficult to obtain orders. Therefore, it is planned to spend a significant part of the budget on promoting services, especially during the formation of the company. The following advertising methods will be used to attract customers:

• Advertising in the media, newspapers and radio.
• Internet advertising. Publishing information on bulletin boards (Avito), forums and social media. networks.
• Posting advertisements around the city.
• Outdoor advertising (banners on the highway).

It is also planned to cooperate with furniture stores, household appliance stores and construction markets. Such retail outlets often sell goods that can only be taken away by truck. Stores that do not have their own fleet of vehicles will be happy to cooperate with our company. A large number of orders can come from furniture factories, door and window production, and other industrial enterprises that need to unload goods to a retail outlet or wholesale warehouse in another city or region.

What equipment to choose to provide cargo transportation services

To provide cargo transportation services, four GAZ-3302 Gazelle flatbed vehicles powered by a Cummins diesel engine will be purchased. The car will have an extended body (Euro platform) measuring 6.0(l)x2.0(w)x2.2(h). The cost of the new car will be 1,054,000 rubles. Investments at this stage, taking into account insurance costs, will amount to RUB 4,256,000. There will be a parking space at the car depot for parking. Rent will cost 11 thousand rubles per month.

Recruitment

7 drivers will be hired to work in shifts. Terms of payment for drivers on intercity routes: 3 rubles/km. + 300 days + telephone. On intracity routes, payment will be made as a percentage of the amount of revenue (20%). As an organizational and legal form, it is planned to register individual entrepreneurship with the local tax service. The taxation system is UTII (single tax on imputed income). The amount of tax payments will be 16,600 rubles per month (4,150 rubles per car).

Financial plan

The estimated volume of work for intercity transportation will be 36,000 km per month. The costs in this case will be:

• Fuel and lubricants (0.13 l/km, price per liter of diesel fuel is 32 rubles) - 149,760 rubles.
• Payment for drivers (3 rubles/km + 300 rubles/day) - 120,000 rubles.
• Depreciation (0.7 rub./km) - 25,600 rub.
• Other expenses (insurance, fines, etc. - 0.5 rub./km) - 18,000 rub.
• Cellular communication - 3500 rub.
• Parking rental - 11,000 rub.
• Taxes (UTII) - 16,600 rubles.
• Total - 344,460 rubles.

How much can you earn from cargo transportation?

Revenue for 36,000 km traveled at a service cost of 12 rubles/km. will be 432,000 rubles. Hence, the company’s net profit is equal to: 432,000 - 344,460 = 87,540 rubles per month (excluding income from transportation within the city). The minimum income from the provision of cargo transportation services within the city will be 30,000 rubles per month. The profitability of organizing cargo transportation is 25%. With such indicators, the return on investment in the business occurs after 37 months of operation.

We recommend download cargo transportation business plan only for (banner_bi-plan), from our partners, with a quality guarantee. This is a full-fledged, ready-made project that you will not find in the public domain. Contents of the business plan: 1. Confidentiality 2. Summary 3. Stages of project implementation 4. Characteristics of the object 5. Marketing plan 6. Technical and economic data of the equipment 7. Financial plan 8. Risk assessment 9. Financial and economic justification of investments 10. Conclusions

Today there is an active development of all sectors of the national economy. Most commercial organizations need freight transport services, as they do not have the opportunity to form their own fleet of vehicles. Seeing the demand and great prospects for this business area, many entrepreneurs decide to open companies providing transport services. For this purpose, a business plan for cargo transportation is developed, which allows you to get an idea of ​​the necessary costs and approximate income.

Each business entity that decides to develop a business in the field of freight transportation must develop its own marketing strategy. He will have to conduct global research on the local market to get an idea of ​​the relevance of the chosen direction. All collected information will be included in the business plan of the freight dispatch service.

Currently, there is a great demand for cargo transportation. They are ordered:

• corporate networks;
• ordinary citizens;
• commercial companies;
• individual entrepreneurs;
• government structures.

Customers have a number of requirements regarding cargo transportation:

• • The service must be completed within the agreed time frame.
  • The cargo must be delivered to its destination safe and sound.
  • The carrier must issue a complete package of documentation, on the basis of which legal entities and individual entrepreneurs will include the cost of transport services in the expenses of the reporting period.

Due to the great competition in this field of activity, budding entrepreneurs need to make themselves known loudly in order to stand out among the large number of successful carriers. To do this, they can use the following ideas:

• offer specialized services to both individuals and business entities;
• create a large vehicle fleet, thanks to which it will be possible to satisfy the requirements of absolutely all customers;
• provide a wide range of related services;
• introduce a system of bonuses and discounts that will allow customers to save a little;
• provide services for the transportation of non-standard cargo;
• work around the clock;
• provide cargo storage services;
• provide personnel and specialized equipment for loading and unloading operations;
• install modern equipment that will allow you to track the movement of goods at all stages, etc.

Stages of organization

Before drawing up a business plan for cargo transportation, every entrepreneur must conduct marketing research on the local market. It is extremely important to find out how many competitors are in the area where you plan to open an office. It will be useful to collect information about all their shortcomings, after analyzing which you can offer potential clients better services.

All collected information should be included in the cargo transportation business plan. In the process of developing a strategy, an entrepreneur must decide what range of services he will provide, since the size of the planned revenue, the number of full-time employees and the number of vehicles in the fleet directly depend on this.

A cargo transportation business plan must contain the following information:

Search for clients

To form their own client base, budding entrepreneurs need to conduct a large-scale advertising campaign. To do this, you will have to incur significant expenses, but you cannot do without informing the potential consumer audience. All costs incurred must include a freight dispatch business plan in the appropriate section.

Necessary equipment

The business plan for the freight dispatch service should include a section that describes the equipment necessary for the operation:

The cargo transportation business plan also includes a section that contains information about the number of full-time employees, their salaries, etc. In the first stages, a novice entrepreneur can hire:

• dispatcher;
• two drivers who will work in shifts;
• loader;
• accountant;
• cleaning lady

Costs and payback period

A business plan for cargo transportation must include a financial part, which reflects all possible expenses that an entrepreneur will have to incur when starting:

Monthly income from one truck can be 120,000 rubles. Net monthly income will be approximately 50,000 rubles. As a result of mathematical calculations, it can be assumed that, subject to constant workload, a business entity will be able to recoup the initial investment 2 years after opening.

Possible income level

To determine the possible level of income, an entrepreneur must calculate the primary cost of the service. To do this, he will have to use the following data:

• transport maintenance costs;
• employee salaries;
• depreciation expenses;
• taxes and fees;
• current expenses of the company.

To determine the cost of 1 km of mileage, you should divide the total income for the month by the total mileage of all trucks. The received amount will be used to determine the price for the service. To do this, you can use online calculators that are located on specialized web resources.

If an entrepreneur follows his business plan, he will be able to receive up to 50,000 rubles in net profit per month from 1 car. He can increase his income level by:

• increasing the vehicle fleet;
• attracting new clientele;
• expanding the list of services.

Business profitability

According to statistical data that is available in open sources, on the territory of the Russian Federation in this area of ​​business, the average level of profitability fluctuates in the range of 16% - 17%. If a business entity purchases transport for cargo transportation, then it will be able to recoup all initial investments no earlier than in 2 years. In the case when he will use rented cars to provide services, but the costs incurred during opening will pay off in 4-5 months.

Registration and registration of business

To work in this business area, it is necessary to undergo state registration, after which a person acquires the status of a business entity. A beginning businessman must choose a legal form, for example:

• Individual entrepreneur;
• Limited Liability Company.

If a businessman plans to open a small company that will provide services to the local population and small businesses, then he only needs to register an individual entrepreneur.

To do this, you should act in a certain sequence:

• • Collect a package of documents, which will include: civil passport, application of the established form, TIN, receipt of payment of state duty.
  • Contact the tax authority located at the entrepreneur’s place of residence.
  • The application and package of documents will be considered within 5 working days, after which an extract from the Unified State Register of Individual Entrepreneurs will be issued, which contains all the information about the newly created individual entrepreneur.
  • Register with the local Federal Tax Service and obtain taxpayer status. To minimize the cost of paying taxes, an entrepreneur is recommended to immediately switch to the simplified tax system. If he plans to cooperate with large organizations, he should choose a common tax system.

To open an LLC, a novice businessman is recommended to follow the plan:

• Hold a meeting of the founders, at which all decisions regarding the opening of the LLC will be made.
• The minutes of the meeting are drawn up, an agreement is drawn up between the founders, the head of the company and the chief accountant are appointed.
• The Charter of the organization is being developed, which will contain all the nuances relating to the process of doing business.
• Premises are purchased. If it is rented, then a corresponding agreement is drawn up. If purchased, then title documents are drawn up.
• The application form is filled out.
• The state fee is paid, and the receipt is included in the registration documentation package.
• All collected certificates and documents are transferred to the state registrar, whose functions are performed by the Federal Tax Service.
• After receiving an extract from the Unified State Register of Legal Entities, the company must register with the tax service and extra-budgetary funds.

Disadvantages and advantages of this business

Before starting a business in the field of cargo transportation, every aspiring entrepreneur should learn about all its advantages and disadvantages. There are some positive points to highlight.

Attention! The free business plan offered for download below is a sample. A business plan that best suits the conditions of your business must be created with the help of specialists.

Transport and forwarding services will always be in demand both among manufacturers and consumers. This type of service is directly related to trading.

So, while trade is the most common type of activity throughout the world, until then, transport services with cargo escort will be necessary for all participants in a trade transaction, starting from the production of raw materials, passing through all stages of production and sales, ending with a wholesale or retail store.

The sample business plan for a freight forwarding company posted on our website will tell you how to approach the question of starting your own business.

When deciding to open a transport company, you need to remember that this business will require significant initial investments. To begin with, we will tell you that there are several possible directions for the development of a transport company:

• Freight transportation carried out using vehicles;
• Freight transportation carried out by rail;
• Passenger Transportation;
• Mixed transportation services.

In order to confidently decide on the type of transport services provided, you can download a sample business plan for a transport company from the pages of our website.

A detailed business plan for a transport company, which must be created separately and with the help of specialists, describes the conduct of business with the possible creation of regional offices; suggests how to circumvent the risks associated with competition in this industry; shares the secrets of developing transportation pricing policies.

If you decide to take on such a business, your task is to organize work at the highest level to provide the end consumer with high-quality services.

The solution to this difficult task lies in careful preliminary preparation, in a serious study of all possible risks and consequences.

Each business option has its own advantages and disadvantages.

Carefully choose your direction, when calculating expenses, take into account their amounts at the maximum rates, while income should be calculated at the minimum.

In this case, you will be prepared for the most unpleasant turn of events.

In order to make all the calculations correctly, we suggest that you first download the transport company’s business plan for free and carefully study the possible options for doing business - then you will certainly not make an annoying mistake.

Good to know!

We respect your choice, but we want to remind you that the least risky, relatively easy and comfortable start of a business can be organized under the wing of a successful company on a franchising basis. We invite you to get acquainted with.

Why starting a business with a franchise is easier and more convenient can be found out from a selection of articles published in the section:

As they say, there is nothing in the world that an active and well-trained person cannot handle. We advise you to listen to the opinion of specialists who prepared a business plan for a transport company as an example in order to approach opening your own business with full responsibility.

To help beginning entrepreneurs, not only examples of doing business have been developed, but also layouts have been prepared for developing an individual business plan. Inside the layouts for drawing up your own business plan, tables are prepared into which you need to substitute your own data.

They will have to be learned for each region and special operating conditions separately.

Items such as the cost of vehicles, the cost of cargo and passenger transportation itself, the rental of office and warehouse space, the cost of warehouse services, insurance of transport and cargo, wages of drivers, dispatchers and management personnel will have different values ​​in the capital and in the outback.

Even the transport tax in our country is set differently for each individual region.

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